Subrecipient Checklist (SRCL) Frequently Asked Questions (FAQ's)

If you have additional questions that are not listed below, please contact Kathleen Cronin at 916-327-4867 or kcronin@adp.ca.gov

 General

Q:  Is the county the subrecipient, or is the contractor the subrecipient?
A:  SIG county grantees themselves are the subrecipients who must complete SRCLs on their SIG activities.

Specific Items on SRCL Part I:

Q: When we complete the SRCL Part I Form, whose name should go in # 3, Name of Person Completing SRCL: our Project Director, our clerical, or the person supplying the SRCL information?
A: Enter the name of the person we should call if we have a question about one of the answers you provided (or didn't provide) on the forms.

Q: Item # 3. f. on Part I is blank, but there is data already entered for the rest of that section.  What date should we enter there?
A: Enter the date you sent in the SRCL forms to your county analyst at ADP.

Q:  At number 12 in SRCL Part I, what is our SIG Funding Start Date if our Notice of Grant Award is October 1, 2005, but the Board of Supervisors approved our NOGA in March 2005?
A: October 1, 2004 is the correct SIG Funding Start Date for all 13 California SIG counties.

Q:  What implementation date do we use at #14?
A:  The date that you first implemented any portion of the intervention in the county.  Only a few counties were not able to provide the date at #14 in the last SRCL. 

Specific items on SRCL Part II:

Q: If our intervention will be implemented throughout the entire county, do we need to input every ZIP code in the county in SRCL Part II #5?
A: Input the ZIP codes that you believe represent the various population segments you are targeting. (For example include ZIP codes for locations where any specific training will be offered and or where specific effort will be expended.)  There is room to input many zip codes, as the lines expand when data is entered.

Q:  For #6 and #7 in SRCL Part II, do we report SIG funding cumulatively, or only for the last six months?
A:  This is NOT a cumulative dollar amount or percentage.  Report funding for each intervention using the claims data for the two prior reporting quarters.

Q:  Our county has more than one intervention to report on.  For #6 and #7 in SRCL Part II, if it is difficult to allocate (past six months) claims data to one intervention or another, what should we do?
A: The answer has to do with effort.  If you believe that there was an equal effort expended for each intervention, then reporting an equal funding allocation for question #6 is correct (e.g., a 50/50 allocation of all SIG funds in the county to each of two interventions)However, if you find services are more expensive or intense for one intervention, you'll report that more funding went into that intervention during the prior six months. 

Quarterly Reports and the SRCLs:

Q:  Does the SRCL replace the quarterly reports?
A:  No.

Q:  Should we report SRCL data in my quarterly reports?
A:  This is optional.  Quarterly reports must comply with instructions from county analysts.  However, it may facilitate completion of the SRCL forms every six months if counties include SRCL data in quarterly reports during the year.